Reflective Procedural Meeting Communication

Question: Discuss about the Reflective Procedural Meeting Communication. Answer: Introduction Resolving conflicts, reinforcing skills and knowledge, accomplishing difficult tasks and enhancement of the leadership skills are some of the benefits of the group (Drew Coulson?Thomas, 2013). In this assessment, I will illustrate the difficulties we faced when we wrote the assignment and the good traits that I have learned from working as a group. Moreover, I will also explain my experience regarding the issues during purchasing of the products for the neediest group of the society that are the elderly people. Lastly, a conclusion will also be drawn that summarizes all my experience during the procurement procedure and how we maintained the effectiveness of the entire group. As stated by Bak et al. (2013), the term procurement refers to the judgment of efficient vendors or suppliers for acquiring and buying goods/services. In order to complete this assessment, we also have to buy products from competent suppliers and shops for elderly citizens of old age homes. The first thing that we have done is the listing of products that can be given to the senior citizen, who stayed in old age homes. We furthermore conducted a meeting, where these listing can be accomplished. Every member of our group presents that their ideas like providing health checkups, organizing an indoor game event, where they can participate enthusiastically or taking them out for a picnic. I also suggested them to set up a mini theater to project their all-time favorite movies or gifting them a CD collection of songs of their times. All my team members support my idea, as the plan needs less monetary resources compared to the one suggested by others. The next thing that we preceded with i s the process of supplier research and selection." We have selected the place from where we can get the desired objects. As a group, we have selected the nearest supermarket that is TESCO and we have selected some movie and music CD from there. Our group has decided to select this supermarket, as all the products are available at affordable price and we do not have to negotiate for any of the products. The next things that we did are to distribute the task among the team members like I was given the responsibility to select movie and music from older times that can attract the attention of senior people and can make them happy. The other group was provided the task of raising money for this charity so that we can raise enough money to purchase a projector and other accessories that can accommodate all the elderly people of the old age home supported by Home Instead Senior Care. Maniar and Modi (2013) stated that in recent time, social media technology attracts every individual as they help in building good communication with the known people and it is free of cost. Thus, we have also created a WhatsApp group name MISSION ELDERLY-SMILE." This WhatsApp group helps in communicating with all the team members and updates each other with the recent activities. The problem that we faced in this context is due to non-availability of the internet connection or poor internet connectivity in some areas. This results in the detachment of the communication, which on the other hand results in occurrence of conflict. We overcome this adversity by calling each on a conference call during that time and update everyone regarding our approaches. Moreover, we have conducted meeting twice in a week, where we planned for the rest of the things that is left to accomplish our plan. We also click pictures during the daytime as a memory of our experience while marketing and traveling to different places. Additionally, the teams who are collecting charity for those older adults have opened a stall in Grafton Street, a crowded city where more people can be attracted. They have also clicked pictures of their experience while collecting the money and approach to the leading organizations like Finance Ireland Groups and Central Bank of Ireland. Our team has selected these organizations as they can offer enough of monetary resources and we can get the opportunity to make them aware of our social approach. At the end of the meeting, we also share our experience and clicked pictures. These communications ensure our team effectiveness in carrying all the work. I also want to mention that we have to prepare a presentation reading our project to help older adults of Home Instead Senior Care and our approach. We have opted for a different part of giving a presentation to the professors and to the CPO for getting an approval of the procedure that we have selected. Each of our team members got a part of the assignment to describe and mu team give me the liability for arranging and assembling the presentation slides. We practiced a lot. During this session, I came to learn that I am facing problem while delivering my thoughts and my team members supported me during the practice session. This support enhances my self-confidence and we have successfully illustrated our entire experience and objectives behind our selected topic for procurement. The result is that our mentor and other judges were happy from our teamwork and approved our request for organizing a mini theater for elderly people. Conclusion Thus, I can say that I have learned a lot about the procurement chain that comprises of the formulation of the requirement that we have to fulfill and then select the source for purchasing the product. The event for which our team has selected to buy goods is to set a mini theater in Home Instead Senior Care for elderly people. In this mini-theater, the old people can watch movies and listen to music of their times. I have learned that communication is very important in teamwork and lack of this aspect can be the reason of conflict. As a group member, all my team and I supported each other and tried to rectify each others mistake. I have experienced the leadership trait in me for leading a sub-team for suggesting effective ideas and purchasing products from a good organization. I have also designed the presentation slide for our assignment; however, I faced difficulty in presenting my thoughts verbally but my team had helped me to overcome my difficulty by practicing our speech. Reference List Bak, C. A., Vogt, L. H., George, W. R., Greentree, I. R. (2013). Management by team.Logistics Information Management. Drew, S., Coulson?Thomas, C. (2013). Transformation through teamwork: the path to the new organization?.Team Performance Management: An International Journal. Maniar, A., Modi, A. (2013). Whatsapp and youth.EXCEL International Journal of Multidisciplinary Management Studies,3(10), 32-36. Choudhary, S. R., Momin, M. I. H., Kantharia, S. L. (2015). Facebook and Whatsapp: Beneficial or Harmful?.Journal of Evidence based Medicine and Healthcare,2(17), 2306-2311. Entertainment-books/dvd. (2016).tesco.com. Retrieved 28 December 2016, from https://www.tesco.com/direct/entertainment-books/dvd/cat12590010.cat Home Care - Home Help - Elderly Home Care | Home Instead Senior Care. (2016).Homeinstead.ie. Retrieved 28 December 2016, from https://www.homeinstead.ie/ Lehmann-Willenbrock, N., Allen, J. A., Kauffeld, S. (2013). A sequential analysis of procedural meeting communication: How teams facilitate their meetings.Journal of Applied Communication Research,41(4), 365-388. Levi, D. (2016).Group dynamics for teams. Sage Publications.